Privacy Policy

At Cila, we are committed to protecting and respecting your privacy. This Privacy Policy outlines how we handle your personal information when you use our services ("Services") through our website and application. By using Cila, you agree to the collection and use of your personal data as described in this policy.

1. Information We Collect

We collect personal information that you provide to us directly when you use our Services. This may include:

• Your name, email address, and other contact details.
• Information you provide when you register for an account, create or update a company page, or fill out forms.
• Information related to job applications submitted through your company's job listings, such as resumes, cover letters, and other job-specific details.
• Information about your activity on the platform, including usage data, cookies, and similar technologies to improve your experience.

We also collect technical information automatically, such as your IP address, browser type, and usage patterns when you access our website or app.

2. How We Use Your Information

We use your personal data for the following purposes:

• To provide and maintain our Services.
• To allow businesses to create and manage company pages and post job openings.
• To facilitate the collection and management of job applications.
• To communicate with you regarding account updates, job postings, and other company-related interactions.
• To improve our platform, user experience, and the features of our Services.
• To comply with legal obligations and ensure security, fraud prevention, and protection of Cila's rights.

3. Job Applications and Third-Party Services

When your company posts a job listing and collects applications through Cila, we may use third-party software to assist in processing, screening, and managing the applications. These third parties are bound by contracts to process personal data in accordance with applicable laws and must maintain data confidentiality.

As a business using Cila, you are responsible for how you manage the personal information of applicants. You may also be required to provide your own privacy policy that outlines how applicant data is handled.

4. Google Account Authentication

When you connect your Google account to Cila, we request certain permissions to enhance your experience on our platform. This connection is managed through OAuth authentication, a secure mechanism that provides Cila with access to specific Google account data without exposing your password. In such cases, Cila will require access to your Google account and user data for the following purposes:

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Sign-In with Google: If you sign up or sign in using "Sign in with Google," we request access to:

• Your email address:
  • To verify your identity and create your Cila user account.
• Google account profile information:
  • Name, first name, last name, and profile photo for display within the Cila platform.

If You Choose to Connect Your Gmail Account to Your Cila Account

• Send email messages directly from your Gmail account to facilitate candidate communication, such as:
  • Sending job application updates.
  • Scheduling interview invites.

Cila does not share, transfer, or disclose any Google user data obtained through Google Workspace APIs with any third parties, except as necessary for providing the specific services described in this policy (e.g., sending emails through Gmail). Your data is not sold or used for advertising purposes.

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5. Data Retention

We retain your personal data for as long as necessary to provide our Services or as required by applicable laws. As a business, you will have access to your data and that of applicants for as long as your account remains active. If you wish to delete your account or data, please contact us.

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Retention of Google User Data

• Data obtained through Google Workspace APIs is retained only for the duration necessary to provide the requested services (e.g., sending an email).
• Once the data has fulfilled its purpose, it is promptly deleted and is not stored permanently.

Use of Data for AI/ML Models

• Cila does not use Google user data obtained through Workspace APIs to develop, improve, or train generalized AI or machine learning models.
• All data collected through Google APIs is used exclusively for the functionality described in this Privacy Policy.

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6. Compliance with Google API Services User Data Policy

Cila complies fully with the Google API Services User Data Policy, including its Limited Use requirements. Specifically:

• Data is only used for the purposes explicitly outlined in this Privacy Policy.
• Data is not used for unauthorized purposes, including training or developing AI/ML models.
• Data is not shared with third parties outside the context of providing Cila’s core services.

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7. Your Rights

As a user of Cila, you have rights regarding your personal data, including:

• The right to access the data we hold about you.
• The right to request corrections or updates to your personal data.
• The right to request deletion of personal data, subject to legal obligations.
• The right to object to or restrict data processing.
• Disconnect your Google account from Cila at any time via your account settings.
• Request the deletion of any personal information retained by Cila.

If you wish to exercise these rights, please contact us through the provided channels.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect information about your activity on our website. You can manage your cookie preferences in your browser settings.

9. Security

We take appropriate measures to secure your personal information and prevent unauthorized access, disclosure, or alteration. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page, and we encourage you to review this policy periodically.

11. Contact Us

If you have any questions about this Privacy Policy or your personal data, please contact us at support@cilahq.com.

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